Alphabetical filing has several advantages.
Alphabetical filing system advantages.
It includes name address phone number subject and other information along with file number.
In this filing alphabetical index is required.
A filing system is set up and employees follow the.
An accurate method of filing.
Advantages disadvantages of filing systems.
It is an indirect method of classification of filing.
The alpha numerical classification has the following advantages in addition to the advantages of both alphabetical and numerical classification.
Alphabetical filing has some advantages.
A most people are well known with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
Usually this type of system is best when small amounts of information are involved.
The more files you have the greater risk of having the same name on more than one file.
A file with an alphabetic heading is also easier to identify when it s out of the file system and in use.
This classification is very simple to understand and operate.
There are disadvantages to alphabetic filing when the number of files grows to several thousand.
Alphabetical topical systems classify information according to topic then file the topic labels in alphabetical order.
Advantages and disadvantages of alphabetical classification of files alphabetical filing is the most widely used method.
Advantages of alphabetical classification of files 1.
The reason is that the alpha numerical classification is an elastic one.
It is highly elastic since new headings can be introduced at anytime and at any place without disturbing the.
All files and folders are given separate numbers.
Hence there is no need of separate index for them.
Suitable for large offices having a large number of files and folders.
A most people are familiar with this type of filing because libraries at least partially and home filing systems are usually alphabetical.
This type of filing and classification system is sometimes known as a dictionary system.
In this system of classification the papers or records are classified in accordance with the first letter of the name in alphabetical order.
The telephone directory is a good example of such a classification.
B the staff should be able to learn and come to be comfortable with the law in a timely manner.
The subject filing system method allows the data to be arranged based on the subject or topic.
The main advantage of this system is the ability to store and retrieve records alphabetically by.
Related topics are not kept together in this system.
